Privacy Policy

Last Updated: September 21, 2025

At KPSites ("we", "our", "us"), we respect your privacy and are committed to protecting any personal information you share with us. This Privacy Policy explains how we handle information when you use our website and services.

1. Information We Collect

We collect only the minimum data required to provide our services:

  • Account Information: If you create an account, we collect basic details such as your name, email address, and login credentials.
  • ERP Data (for ERP users only): Bills, receipts, and other business-related entries you create or upload within the ERP module.
  • Contact Form Submissions: When you reach out via our contact page, we collect your email address and the information you choose to share in your message.
Important: For our free online tools (such as image converters, PDF tools, etc.), we do not store or save any of the files you upload. Files are processed temporarily and are automatically deleted after the operation.

2. How We Use Your Information

We use the collected information only for the following purposes:

  • To create and manage your account.
  • To provide ERP functionalities (storing bills, receipts, etc.).
  • To respond to inquiries submitted via our contact page.
  • To maintain and improve our website and services.

We do not sell, rent, or trade your personal information to third parties.

3. Data Sharing and Disclosure

We may share your information only in the following cases:

  • Service Providers: Trusted partners who help us with hosting, maintenance, or support services (they only have access to what they need to perform their tasks).
  • Legal Requirements: If required by law, regulation, or government request.
  • With Your Consent: If you explicitly agree to share your information.

4. Data Retention

  • ERP Data: Bills, receipts, and related information are retained for as long as your ERP account remains active, unless you request deletion.
  • Contact Form Submissions: Stored only as long as necessary to respond to your inquiry.
  • Tool Usage Data: Files processed in online tools are not stored.

5. Security

We implement reasonable technical and organizational measures to protect your data. However, no online service is completely secure, and we cannot guarantee absolute protection.

6. Cookies and Analytics

We may use cookies or analytics tools to understand website traffic and improve user experience. You can control cookies through your browser settings.

7. Children’s Privacy

Our services are not directed to individuals under 13. We do not knowingly collect personal information from children.

8. Your Rights

Depending on your location, you may have the right to:

  • Access the information we hold about you.
  • Request correction or deletion of your personal data.
  • Request limitation of processing.

To exercise these rights, please contact us via the Contact page on the site.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted here with a new "Last Updated" date.

10. Contact Us

For questions or concerns about this Privacy Policy, please contact us via our Contact Page.